Menu Become a Member Register For AGM

Committees

The responsibility for the various activities undertaken by AGEN is distributed among five committees.

1. Administration, Governance & Policy Committee

The role of the Committee will be, but not limited to, the following:

  • Provision of  oversight of the organizations current financial records and reviews/recommends for approval the financial statements presented at each quarterly Board meeting;
  • Provision of oversight and assistance in the development of the Annual Report and year-ended budget for each fiscal year (from April to March);
  • Ensures that all office finances and records are in order, assets are recorded and accurate inventory files are maintained;
  • Ensures that an annual report is presented to the Contributing Partners and general membership at the annual AGEN conference;
  • Responsible for ensuring the maintenance of an accurate and current AGEN membership list while striving to increase membership awareness and participation;
  • Ensures that adequate Board orientation is provided to all new Board members once elected or appointed;
  • Responsible for the review and maintenance of the Terms of Reference on an annual/as required basis;
  • Coordination of all details of the yearly AGEN Board election process to Ensure that these process are accountable and transparent;
  • Oversee the development of the AGEN long-term Strategic Plan; and
  • To provide assistance and oversight in projects delegated by the Board from time to time.

2. Communications Committee

The role of the Committee will be, but not limited to, the following:

  • Oversee the membership provision of all AGEN specific information including (but not limited to): AGEN newsletters, AGEN brochures, Annual General Meeting and Conference Registration and promotional material;
  • Ensures that the membership is directed to the website and/or social media networking sites for external jobs, events, AGEN Annual General Meeting and Conference information and all other related communication material related to AGEN initiatives;
  • Ensure that all forms of communication created and disseminated on behalf of AGEN is current and supportive of our vision;
  • Ensure the updated maintenance of the AGEN website;
  • Provide oversight and advice in the development of an effective communications strategy for membership regarding the dissemination of ongoing information that is essential to ensuring that we indeed are “A Communications Network for Aboriginal People in Government”; and
  • To provide assistance and oversight in projects delegated by the Board from time to time.

3. Annual General Meeting & Conference Planning Committee

The role of the Committee will be, but not limited to, the following:

  • Plans and organizes the annual conference which includes (but is not limited to) arrangements for the conference agenda, dignitaries, keynote speakers, entertainment and facility arrangements;
  • Reviews and develops Awards Criteria that will be implemented at the annual conference to formally recognize and acknowledge the contributions of Aboriginal colleagues within the Saskatchewan government through its AGEN Awards Program;
  • Responsible for distributing promotional material, producing post-event evaluations and utilizing useful reporting tools; and
  • To provide assistance and oversight in projects delegated by the Board from time to time.

4. Cultural Committee

The role of the Committee will be, but not limited to, the following:

  • This Committee performs and ensures that proper protocol is followed during regular Board meetings, annual or other special events;
  • Through the help and guidance of our Elders, this Committee serves in an advisory capacity to the AGEN Board and members by providing traditional knowledge on Aboriginal culture and protocols;
  • This Committee will work with the Elders to preserve and safeguard AGEN cultural assets and protocols;
  • This Committee is responsible for selecting Elders for AGEN;
  • This Committee is responsible for the coordination of cultural components to include, but not limited to, pipe ceremonies and smudges; and
  • To provide assistance and oversight in projects delegated by the Board from time to time.

5. Programs & Initiatives Committee

The role of the Committee will be, but not limited to, the following:

  • In conjunction with the AGEN Manager, assist in the development and implementation of all AGEN programs and initiatives;
  • Priority consideration will be given to AGEN Members for specific AGEN annual events and initiatives;
  • Responsible for organizing and promoting the Pîkiskwêwak Speakers Bureau which consists of Aboriginal speakers both from the AGEN Board and AGEN Membership who conduct motivational presentations;
  • Provides ongoing research, planning and coordination of Pîkiskwêwak , personal and professional development opportunities;
  • Conducts research on new initiatives and programs; and
  • To provide assistance and oversight in projects delegated by the Board from time to time.

For more information about AGEN, please check out our Terms of Reference below:

AGEN’s Terms of Reference (PDF)
Note: You will need Adobe Acrobat Reader to view PDF documents. Click here to download it.